Document sharing is an essential part of collaborative business processes. If it is not done properly, this can open the door for hackers to access sensitive files.
Secure Document Sharing is the digital distribution and sharing of data that is deemed private or confidential. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes work-in-progress documents that are circulated to https://allsmarthomebusiness.com/the-case-for-virtual-data-rooms-in-safeguarding-business-deals/ colleagues to collaborate and review. It is used in M&A activities, and requires a solution which allows large documents to be exchanged within the most secure online environment.
The most common method is to use cloud-based file sharing solutions. These solutions allow users to view online files in a controlled manner (e.g. printing, copying, and the prevention of screenshots are all common methods. It also permits the control of shared files and folders, and allows for advanced security features, such as audit trails and encrypted.
Another option is peer-to-peer (P2P) document sharing, which enables computers to connect to each another directly to transfer files without hosting them on the central server. It comes with a few advantages, including reduced storage requirements as well as speedy transfer speeds and an enhanced user experience. It also poses serious risks such as the accidental release of private information, malware, viruses, and worms. It is not recommended for use in environments subject to strict compliance rules. Mimecast’s Secure Document Sharing Solution provides the most secure way for teams within an organization to share documents both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration, to be in line with the organizational governance rules and best practices around secure document sharing.
