Board meetings are an essential way to keep your organization on track and set the strategy. They can be slowed by lengthy reports or other activities that do not advance the strategic direction of your company.
If you want your board meetings to be productive and efficient, it’s important to set clear expectations for the meeting’s purpose agenda structure, agenda structure, and decision-making process. Additionally using a board management tool such as Range can streamline the process of establishing an agenda and communicating with directors.
A clear agenda can aid in keeping the meeting on the right track and on target. The executive director and the chair must work together to decide on discussion topics and ensure that they include items that are related to the board’s mission, vision and strategic goals. A board management program can assist prepare a template agenda for board meetings to ensure that they are consistent and to ensure that nothing gets missed.
To avoid wasting valuable time, limit the amount of reporting items on the agenda of your board. You should also encourage chairpersons and officers to provide brief reports prior to the meeting to provide the things everyone should be aware of. This will allow the bulk of time for discussion and making decisions.
Start the meeting by sharing an inspiring story. It could be from a staff member or from the board. This is a great opportunity to recognize board room tips recent accomplishments or remind attendees of their responsibilities and work. Then, focus the remainder of the meeting on future strategies and ways to overcome any obstacles that could impede progress.
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